ImageMap - turn on images!!!



Part of Project 2000

Covers version 2.0.0,
released 8/13/99

1. ACCESS TO THE STUDENT EMPLOYMENT CLIENT requires approval from the head of your department or unit, and attendance at a Student Employment Session hands-on training session. A "Data Access Application Request Form" must be completed, signed by the department head, and forwarded to Student Employment Services for approval and final processing. This form can be requested from Student Employment Services at 255-9051.

2. THE STUDENT EMPLOYMENT CLIENT should be used to appoint undergraduates, and graduate students to hourly jobs. Individuals must be registered as full-time, matriculated students to be hired as student employees. Undergraduate students should only be appointed to non-student jobs if they are ineligible to be hired as student employees.

3. CHECK ELIGIBILITY BEFORE HIRING a new student or changing information on an active or inactive job. Search for them using either Social Security number, NetID, or the new EmplID # (ID).
If you get the warning message "Student Not Found" recheck the number you used for the search and try again. If you still get the "Student Not Found" error message contact Student Employment Services for assistance.
Remember that eligibility can change at any time for a variety of reasons.

  • If Student Employment Eligibility = "No", or "May Not Hire" individual cannot be hired as a student employee.
  • If "Eligibility Proof" is blank, submit completed I-9 Employment Eligibility Verification Form to Student Employment Services for processing. Do not allow a student to work until the I-9 is completed.
TIP: If the student is not eligible, the "HIRE" button will not appear on the Jobs Tab.
4. EFFECTIVE DATING is very important. Be sure you use the exact date the action is to begin; mistakes are difficult to correct.

5. PAY RATES must conform to the University's Job and Wage Classification System (JAWS). For details about positions and wage ranges, refer to the Student Employment Services web page at http://www.sas.cornell.edu/SES/home.htm

6. WAGE EXCEPTIONSmust be approved by Student Employment Services before an offer is extended to the student. Call 255-9051 for information.

7. FEE PAYMENTS are rarely allowed and must be approved by Student Employment Services before an offer is extended to the student. Call 255-9051 for information.

8. LABOR DISTRIBUTION for hourly student appointments uses only two object codes:

  • 4742 for work-study hires.
  • 4712 for non-work-study hires
Do not use any other object codes.

Federal Work-Study (FWS) distribution should total exactly 50%; the system will automatically assign a matching federal account for the other 50%. FWS distribution can be split between 3 department accounts.

Non-Work-Study distributions must total 100%, and can be split between 4 department accounts.

9. SPECIAL FUNDING such as COSEP, Tradition, and the Cornell Presidential Research Scholars program require signed agreements and specific account numbers assigned by those programs. Do not assume a student is eligible for funding until you've received confirmation from the specific program office.

10. ERROR MESSAGES should provide clear information about the error, however, if the message is confusing don't attempt that same action again. Call Student Employment Services for help (255-9051).

Last modified 04/27/04